POSITION DESCRIPTION IREX seeks applicants for the position of Executive Assistant. His/her services will be solicited on a full-time basis to ensure the smooth functioning of the IREX management office in Kyiv and provide administrative support to senior management. This position is available immediately.

RESPONSIBILITIES AND DUTIES

Be available to answer telephone and greet visitors during office working hours;
Ensure that multiple phone calls and simultaneous visitors are greeted promptly and in a courteous and professional manner;
Track location of all Kyiv staff in order to route phone calls and direct visitors appropriately;
Operate fax machine, scanner and photocopier and provide guidance to other staff in their proper use;
Route incoming and outgoing mail and arrange for pickup of express mail packages;
Maintain a directory of contact information for government officials, library directors and other partners for use by the Bibliomist management team;
Manage the meeting schedule and scheduling of use of the conference room;
Assist in organizing conferences and other public events;
Other tasks as assigned.
QUALIFICATIONS

School diploma and at least two years of university education;
At least 1 year of administrative experience in a modern office;
A strong work ethic and attention to detail;
A positive and cooperative attitude and willingness to work as a member of a team;
Strong communication and customer service skills;
Ability to multi-task;
Polite and pleasant phone manner;
Fluency (written and oral) in Ukrainian, Russian and English.
TO APPLY Please send your cover letter, resume and salary history with “CSD/EA/CG” in the subject line to resumes.gl@irex.ua.

No phone calls please. Only complete applications will be considered.

Контакти

IREX
resumes.gl@irex.ua.
No phone calls please

Джерело: http://gurt.org.ua/vacancies/3775/