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Office Assistant

SUMMARY: The Kyiv office of American Councils for International Education: ACTR/ACCELS (American Councils) is currently seeking a proactive, flexible and reliable candidate to fill its full-time Office Assistant position.  The duties of the Office Assistant include, but are not limited to the following: greeting visitors, answering questions by telephone and assisting with administrative tasks and the maintenance of FLEX program documentation.

 
POSITION POSTED: September 26, 2008
POSITION CLOSED: October 10, 2008

The position is full-time.  Working hours are 9:30 to 18:00.    

REPORTS TO:  FLEX Senior Program Hub Director

ANTICIPATED START DATE:  October 2008
 
 RESPONSIBILITIES:
 -  Greet visitors and announce them to staff
 -  Answer phones calls and direct them to necessary program staff
 -  Answer general questions regarding the work of American Councils in Ukraine
 -  Answer specific questions regarding the FLEX program
 -  Answer email inquiries regarding the FLEX program
 -  Up-date information in databases of contacts and alumni
 -  Assist with general maintenance of files and information in office
 -  Assist program staff with mailings and publicity phone calls
 -  Assist with FLEX program logistics
 -  Notify FLEX semi-finalists and finalists of their status
 -  Collect FLEX applications
 -  Notify parents of students currently on program of host family changes
 -  Respond to administrative requests from Washington, DC regarding students currently on program.
 -  Complete various projects and errands as assigned
 
 QUALIFICATIONS:
• Native Ukrainian
• Fluent English
• Ukrainian – English translation (written and verbal)
• Bachelor's degree
• Punctual
• Strong clerical skills
• Cross-cultural skills; and
• Strong written and oral communication skills (English, Ukrainian)

TO APPLY:
Submit a cover letter with a current resume and salary history to Helen Birtwistle, FLEX Senior Program Hub Director by the closing date listed below, via e-mail:  helen@americancouncilskyiv.org.ua or fax:  (044) 482-0220.  American Councils will acknowledge receipt of your application by e-mail message.  Applications missing one of the three elements (cover letter, resume, and salary history) or submitted later than October 10, 2008 will not be considered.

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